If I need a reminder at a certain time, I can set that up in Todoist so I don’t need to use a separate reminder function in my phone. I’ve trained myself to enter absolutely everything into Todoist so that my to-dos are centralized and under control. If I find myself jotting down notes on a piece of paper, I transfer those into my Todoist inbox at the end of the day or when I have a free moment. Throughout my workday, if a to-do item comes up for me during a meeting, I enter it into my Todoist inbox immediately. With this method, I typically achieve Inbox Zero every morning before 8 am. If something needs to be done that will take more than two minutes, I forward it to my Todoist inbox. If something needs to be done and it will take less than two minutes, I do it right away. If the email is junk or no action is needed, I delete it. There’s a little more to know about the processing of email/to-do items as you can see in the diagram above, but I’ll keep this part simple here. I start every day with 10-15 minutes of processing my email. It can take a while to figure out the best system for capturing ALL of those items in one place, but once you figure out the system that works for you (and you commit to sticking to that system), it is be a game changer! Utilizing Todoist It can also leave you feeling scattered and not on top of what you need to be doing. How many of those things are you guilty of as well? How to capture your to-do items effectivelyĬapturing to-do items in all of these places (not to mention leaving many items rolling around in my head rather than jotting them down anywhere) can lead you to forget, lose track of, and fail to complete important tasks.

and probably a number of other GTD sins.leaving emails in my inbox if I knew I needed to do something with it (leading to an inbox full of dozens if not hundreds of emails to be dealt with),.setting reminders in Slack for to-do items that come up,.taking meeting notes (with to-do items) in whatever program was readily available when the meeting started,.setting reminders for some things in my phone,.jotting things down on Post-It notes as well as whatever paper I had lying around,.Prior to reading Getting Things Done, I was guilty of:

Todoist next action